1. 有关办公室吸烟政策的制定
● Formulate a smoking policy for your office which is fair to both smokers and nonsmokers.
● Write a MEMO informing all staff of the policy.
● Write 30-40 words.
MEMO
To: All staff
From:
Date: 6 June, 2013
Subject: Smoking Policy in Office
[范文]
Concerning the dispute about smoking in office, the management decide to formulate a smoking policy. The vacant room 408 will be opened as “Smoking Room” tomorrow. All smokers may go there within the time limitation from 9:00 a.m. to 4:00 p.m.
[解析] 备忘录提出公司管理层决定实行关于在办公室吸烟的政策，指出从明天开始空房间408室将被用作“吸烟室”，所有吸烟者可以在早上9点和下午4点间去那里抽烟。
2. 要求秘书紧急致电一名客户
● You are about to meet a client and you ask your secretary to make an urgent phone call to another client.
● Write a note to your secretary Sue, telling her:
● whom she needs to call
● what to say
● where she can find the information she needs.
● Write about 30-40 words.
[范文]Dear Sue,
Please call Mr. Smith to inform him that I have got the invitation from him and would participate in the seminar next Thursday. You can find his telephone number on my desk.
Tom
[解析] 该便条要求秘书Sue致电史密斯先生，通知他自己已收到了他的邀请，并且会参加下周二的研讨会。此外，告知Sue可以在自己的桌子上找到史密斯先生的电话号码。
3. 告知对方不得不取消会议
● You have to cancel a meeting with James Lewis, a senior manager in your company, at very short notice.
● Write an email to Mr. Lewis:
● apologizing for the cancellation
● explaining why this was necessary
● suggesting a date when you are free.
● Write 30-40 words.
[范文]
Dear Mr. Lewis,
Sorry for having to cancel our meeting, for I have to deal with the branch staff strike that has lasted for two weeks.
However, I will be available next Wednesday and Friday. Please give us a reply to set our next appointment.
[解析] 该封致高级经理Mr.Lewis的邮件涵盖了题目中要求的所有信息点，首先为取消会议表达歉意，简要地表达了取消会议的原因，提出了下次见面的具体日期。语言流畅，并且句式结构整齐。
4. 用于员工通行证的照片拍摄通知
● Photos used on staff passes will be taken from 9 a.m. to 11 a.m. next Thursday.
● Write a MEMO to all staff:
● telling them the time slot when the photographer will be working
● saying what they should look like and wear.
● Write about 30-40 words.
MEMO
To: All Staff
From:
Date: 2nd, Aug. 2012
Subject: Photo Taking for Staff Passes
[范文]
A photographer is coming to take photos for each of you next Thursday morning and will stay for two hours from nine o'clock. The photos are to be used on your passes, so please wear company uniforms and have a haircut.
[解析] 该发给全体员工的备忘录指出下周二一位摄像师会来为每位员工照相，并从9点开始待两个小时。此外照片将被用于通行证上，并对照相时的着装提出了要求。
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