1. 要求一名临时个人助理
● You are attending a conference in the USA next week and will need secretarial help during the trip as your PA is away on holiday.
● Write a MEMO to the Human Resources Manager:
● requesting a temporary PA for the trip
● explaining why your PA cannot go with you
● giving the dates of the trip.
● Write about 30-40 words.
MEMO
To: Human Resources Manager
From:
Date: 11 March 2002
Subject: Temporary PA
[范文]
I will attend a conference in the USA on 19th & 20th April next week and my PA is on business trip so can you arrange a temporary PA for the trip?
Thanks
[解析] 备忘录指出自己将于下周即4月19号和20号去美国参加会议,而那时自己的个人助理正在出差,因此希望对方能为此次出差安排一名临时个人助理。
2. 有关为一位重要客户预定旅馆
● You are the manager of a small export company. Mary Smith, an important client, is visiting your company for four days from 12 March.
● Write a note to your secretary:
● asking her to book a hotel room
● saying where the hotel should be
● giving her the dates.
● Write 30-40 words.
[范文]Mary,
Mr. Black, an important client, is visiting us on 12 March and will stay for four days. Could you please make a reservation at a hotel for him? If possible, the hotel should be near our company.
Johnson
[解析] 该便条告知秘书Mary布莱克先生将于3月12号来拜访公司,并待4天。提出让Mary为布莱克先生预定一间旅馆,并且如果可能的话,旅馆最好在公司附近。
3. 关于会见一名重要客户
● You are going to spend holidays in Hawaii in June. Suddenly you received a letter from an important customer, Mr. Elton Deland, who will arrive on 25th June and discuss the claim. You have to delay the trip till July.
● Write a short message to Ms. Black, your secretary.
● explaining why you postpone your trip
● mentioning the date when Mr. Elton Deland will arrive
● asking her to arrange your meeting.
● Write 30-40words.
[范文]Dear Ms. Black,
I have to delay my trip to Hawaii till July, for Mr. Elton Deland will arrive in London on 25th June and discuss the claim with me. Please arrange our meeting on 26th June.
John
[解析] 留言告知秘书Elton Deland先生将于6月25号抵达伦敦与自己谈论有关索赔的事宜,因此自己不得不把夏威夷之行延迟到7月份,并希望秘书在6月26号安排他们的会面。
4. 告知助理自己将去参加图书节
● You are going to attend a Book Festival in Frankfurt soon.
● Write a MEMO to your assistant:
● explaining why you will be away
● telling her the date of your leave
● saying what should be done during your absence.
● Write 30-40 words.
MEMO
To: Laura Liza
From: Marketing Director
Date: 13 October 2009
Subject: Trip to Frankfurt
[范文]
The Book Festival in Frankfurt has invited me to attend the fair next Friday, so I need you to deal with the company's business for me. Besides, please book the next Thursday flight for me and call me anytime when needing consultancy.
[解析] 备忘录中介绍说自己已被邀请参加下周五在Frankfurt举行的图书节,因此需要对方帮自己打理公司事务,并为自己预订下周四的机票。并提到如果需要咨询可随时打电话。